1.1 Introduction
This privacy and cookie notice (‘the Privacy Notice’) sets out the ways in which Dawra Madwarna, a voluntary organisation, (hereafter the ‘Organisation’, ‘Us’, ‘We’, ‘Our’) may use your personal data, particularly through your use of https://dawramadwarna.org (the ‘Site’).
1.2 Our Contact Details
You can contact us:
(a) by post, using the postal address below:
PO Box 21, 95, Triq in-Naxxar, San Gwann;
(b) using the Contact Form on https://dawramadwarna.org;
(c) by email, on [email protected].
2.1 Data We Process
The personal data we collect/process in Your regard may be any of the following:
| DATA CATEGORY | TYPE OF DATA | WHAT IT’S USED FOR | OUR LEGAL BASIS |
| Tracking Data
Data about Your use of the Site and our social media Sites |
IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views, Site navigation paths, and information about the timing, frequency and pattern of Your use. |
For functionality, for security purposes, to analyse the use of the Site and to personalise and optimize content available to You on the Site. |
Legitimate interest |
| Communications Data
Data provided to us when You complete any form on Our Site. |
All information provided to us in the relevant form. |
To reply to Your queries and/or to evaluate potential contributions that you may wish to submit to the Site, to provide information about You to the Site. Please note that we will NOT use this information send you any communications about our products or services unless you specifically tick the box to request such communications. This request can be withdrawn at any time. |
Legitimate interest |
| Registration Data
Data which You provide to us when You register for any of our organised events. |
Name, surname, email address, event chosen telephone number, IP address. |
To enable You to register for and attend an event organized by us and to be able to contact You in case of need. Please note that we will NOT use this information send you any communications about our products or services unless you specifically tick the box to request such communications. This request can be withdrawn at any time. |
Contract / Legitimate interest |
| Uploading functionality
Data uploaded by You on our Site. |
Your name, surname, contributions, profession and picture/image of You. [PLEASE NOTE: In the case that You upload images it is important to avoid uploading such images with embedded location data (EXIF GPS)]. |
To give recognition to You as a contributor for the work you have provided to the Site. This is recommended to provide You with an added protection as visitors to the Site can download and extract any location data from images on the Site. |
Legitimate interest |
2.2 Cookies & Other Tracking Mechanisms
A cookie is a small file of letters and numbers that is stored on your browser or the hard drive of your computer and contains information that is transferred to your computer’s hard drive. We use cookies on the Site to improve its functionality, and to allow Us to better the site. When You continue to browse the Site, You are agreeing to our use of cookies.
Please note that You can select a Data Access Level and the Duration (1 month, 6 months, 12 months) to choose how we use and share your data. This may also be customized by You from the consent Preferences. The options are as follows:
· Necessary Only: Highest level of privacy. Data accessed for necessary basic operations only. Data shared with 3rdparties to ensure the Site is secure and works on your device.
· Accept Some: Balanced experience. Data accessed for content personalisation and site optimisation. Data shared with 3rd parties may be used to track You and store your preferences for this site.
· Accept All: Highest level of personalisation. Data accessed to make ads and media more relevant. Data shared with 3rd parties may be used to track you on this Site and other websites You visit.
Please note that You can block cookies at any time by activating the setting on Your browser that allows You to refuse the setting of all or some cookies. Keep in mind, however, that blocking all cookies, or even some of them, will have a negative impact on the usability and possibly the rendering of many Sites, including ours. If You block cookies, You will not be able to use all the features on the Site and might not be able to view it correctly or in the way it was originally intended to be displayed. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them visit: www.allaboutcookies.org.
We use cookies as follows:
| NAME | FUNCTION | INFORMATION COLLECTED |
| Google Analytics | We use this cookie to be able to optimize our Site designs, gain insight on popular features, identify usage trends, track the delivery of our promotional content and, more generally, to know our market better.
Google Privacy Policy:https://policies.google.com/privacy?hl=en |
2.3 Retention of Data
We retain Your personal data no longer than strictly necessary:
i) To realize the purpose for which your personal data was originally collected (If You leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue).
If You register on our website as user, we store the personal information You provide in Your user profile. As a user You can see, edit, or delete Your personal information at any time (however You cannot change their username). Website administrators can also see and edit Your information.
ii) As required by a specific law to which we may be subject and
iii) To manage any legal claims in relation to which such data may be required in evidence.
For more information about storage periods please contact us on [email protected].
2.4 Who has Access to Your Data
The Site [https://dawramadwarna.org] is hosted in Germany. The majority of the service providers who are able to access the Site or any of the personal information collected from or relating thereto are located within the EEA. Personal data that we hold is at all times accessible only on a strict ‘need to know’ basis.
If we need to send data outside the EEA, we will ensure that we have appropriate legal and security relationships with these parties and have taken steps to ensure that they are complying with the General Data Protection Regulation, including, as necessary, execution of contracts based on the European Union’s Standard Contractual Clauses for cross-border data transfers.
2.5 Personal Data relating to Children
It is a parent’s or legal guardian’s responsibility to ensure that persons under 18 do not complete any contact or registration forms provided by us either on the site or elsewhere or make any submissions on/through the Site. If We have reason to believe that We hold Personal Data of a person under that age, we will delete it immediately.
At any point in time during Our processing of Your data, You have the following rights. All requests in this regard may be made by sending an email to [email protected];
· Right of access – You can request a copy of the information that We hold about You.
· Right of rectification – You can ask Us to correct data that We hold about You if it’s inaccurate or incomplete.
· Right to be forgotten – in some situations, You may ask Us to delete certain data We hold about You and We will always comply to the extent allowed or required by any applicable law.
· Right to restriction of processing – in some situations, You may ask Us to restrict the processing of Your data.
· Right of portability – You may ask Us to transfer certain data We hold about You to another organization.
· Right to object – You have the right to object to certain types of processing such as direct marketing.
· Right to object to automated processing, including profiling – You also have the right to object to the legal effects of automated processing or profiling.
· Right to complain about how your Personal Data is being processed by Us (or third parties), or about how Your complaint has been handled, – You can lodge a complaint directly with the Office of the Information and Data Protection Commissioner (https://idpc.org.mt/) and with Us [[email protected]].
· RIGHT TO WITHDRAW – you have the right to withdraw Your consent, where given, at any time. This applies in particular to receiving communications from us, where You are able to opt-out of receiving further notifications by simply sending an email to [email protected].
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The version of this Privacy & Cookie Notice is currently Version 1.1 and was last updated in June 2022. It is valid and applies to You until a new version is uploaded on the Site and is accepted by You.